WHY DO WE COLLECT PERSONAL INFORMATION?Our business is to meet our customers’ needs for a range of financial services. To do this effectively, we need to collect certain personal information.
WHAT KIND OF PERSONAL INFORMATION DO WE ASK FOR?The type of personal information we may collect can include (but is not limited to) name, address, date of birth, contact details, income, assets and liabilities, account balances, trading statements, tax and financial statements and employment details. We obtain most of the information directly from our customers through application or other forms, and from maintaining records of information provided in the course of ongoing customer service. We may also obtain information from other sources. We may ask for other information voluntarily from time to time (for example, through market research, surveys or special offers) to enable us to improve our service or consider the wider needs of our customers or potential customers. If you choose not to provide the information we need to fulfil your request for a specific product or service, we may not be able to provide you with the requested product or service.
MANAGEMENT OF PERSONAL INFORMATIONWe train our employees who handle personal information to respect the confidentiality of customer information and the privacy of individuals. We regard breaches of your privacy very seriously and will impose appropriate penalties, including dismissal. We have an appointed Privacy Officer to ensure that our management of personal information is in accordance with this statement and the Privacy Act.
HOW DO WE STORE PERSONAL INFORMATION?Safeguarding the privacy of your information is important to us, whether you interact with us personally, by phone, mail, over the internet or other electronic medium. We hold personal information in a combination of secure computer storage facilities and paper-based files and other records, and take steps to protect the personal information we hold from misuse, loss, unauthorized access, modification or disclosure. We may need to maintain records for a significant period of time. However, when we consider information is no longer needed, we will remove any details that will identify you or we will securely destroy the records.
HOW DO WE KEEP PERSONAL INFORMATION ACCURATE AND UP-TO-DATE?We endeavour to ensure that the personal information we hold is accurate and up-to-date. We realise that this information changes frequently with changes of address and other personal circumstances. We can generally update your customer information over the telephone.
HOW DO WE USE THIS INFORMATION AND WHO MAY WE DISCLOSE IT TO?While we may send you marketing material from time to time that we think will be useful to you, we are conscious of the need to respect your privacy. Unless you are informed otherwise, the personal information we hold is used for establishing and managing your account, reviewing your ongoing needs, enhancing customer service and products and giving you ongoing information or opportunities that we believe may be relevant to you. Depending on the product or service concerned and particular restrictions on sensitive information, this means that personal information may be disclosed to:
- other companies who provide financial and other services
- service providers and specialist advisers who have been contracted to provide us with administrative, financial, insurance, research or other services
- introducing brokers with whom we have a mutual relationship (any of whom may be within or outside the African Economic Area)
- credit providers, courts, tribunals and regulatory authorities as agreed or authorised by law
- credit reporting or reference agencies
- anyone authorised by an individual, as specified by that individual or the contract